An Annual General Meeting (AGM) is a yearly meeting for all members of the St Bernard’s Primary School, where elections take place and the year’s events are reported on. It’s an opportunity for the committee to show that it’s accountable for the decisions taken and that the committee members have acted in the best interests of the association.

Q&A

What happens at the PTA AGM?

Committee members are elected at the AGM to serve for the year.  Any parent of a child at St Bernard’s can nominate themselves in advance of the meeting.  If there are more nominees than places available, they will be elected by a majority vote of those members attending the meeting.

The Treasurer gives a report on the year’s finances; the funds raised and how these have been spent.

There will also be a discussion on what money will be spent on the year ahead.  This is your chance to really get your voice heard.

How many people need to attend our AGM?
The minimum number of people we need at the AGM so that any decisions made at the meeting are valid, is called a quorum.  For St Bernard’s this is twice the number of people who are on the committee.

What happens if not enough people come?
If a meeting is not quorate you can’t make any decisions; this includes electing committee members. Your constitution may state whether the meeting only needs to be quorate at the start or throughout the whole meeting. If it doesn’t, this will need to be established as a rule by the committee. Another AGM will need to be called.

Last year the AGM didn’t have enough people to vote in the new Chairs or Secretary, this resulted in the traditional Christmas Fair being cancelled.

Who can vote at an AGM?
Every member attending the general meeting has one vote on every issue. Where a vote is equally divided, the Chair will have a second casting vote.